How Do I Find a Trustworthy Virtual Personal Assistant?

Hiring a virtual personal assistant is a smart move, whether you're a busy professional, entrepreneur, or managing home and work all at once. But with so many options online, the real question is: how do you find someone you can trust?

This blog walks you through exactly what to look for, red flags to avoid, and where to start your search for a skilled and reliable virtual assistant who feels like an extension of you.

Table of Contents

1. Why Hire a Virtual Personal Assistant?

2. Traits of a Trustworthy Virtual Assistant

3. Red Flags to Watch Out For

4. Start With the Right Match at My Family Lounge

   
   

Why Hire a Virtual Personal Assistant?

A virtual personal assistant can help manage your emails, calendar, travel, errands, reminders, and more—from anywhere in the world. Unlike traditional assistants, a trustworthy assistant works remotely and often offers flexible hours, making them ideal for:

• Entrepreneurs and remote teams - When you're building something from scratch, every minute matters. A remote assistant takes the admin off your plate so you can stay in your zone—focused, not frazzled.

• Founders and creatives - Your ideas need space to grow. But cluttered inboxes and missed follow-ups kill flow. With a VA, you get that breathing room back.

• Busy households - Between school runs, doctor’s appointments, groceries, and life, it’s easy to feel stretched thin. A virtual assistant helps bring order back, without needing to step inside your home.

• Part-time or project-based support - Not everyone needs full-time help. Some just need an extra pair of hands during launches, holidays, or transitions. That’s the beauty of virtual support—it scales with your life.

  
  

Traits of a Trustworthy Virtual Assistant

Trust is everything when you're handing off sensitive info or daily responsibilities. Find a VA with:

• Strong communication: Prompt replies, clear updates, and a professional tone

• Attention to detail: Accuracy in scheduling, task follow-up, and documentation

• Discretion: Respect for your privacy and confidentiality

• Proactive mindset: They don’t just wait for tasks—they anticipate them

• Proven track record: References, reviews, or a portfolio of past work

Red Flags to Watch Out For

Finding the right virtual personal assistant means staying alert to these warning signs:

Vague or inconsistent communication

If a virtual assistant is unclear or inconsistent in their responses, it may indicate a lack of professionalism or attention to detail. Clear, reliable communication is key to a successful working relationship.

Lack of clarity on pricing or scope

Avoid assistants who aren’t upfront about their rates or the services they offer. Transparent pricing and well-defined roles are essential to prevent misunderstandings and hidden costs.

Poor grammar in messages or resumes

A professional virtual assistant should demonstrate strong communication skills, including proper grammar in their messages and resumes. Poor grammar may suggest a lack of attention to detail.

No references or verified work history

A trustworthy assistant should have references or verifiable work history. If they can't provide this, it could be a red flag about their experience and reliability.

Overpromising on skills or turnaround times

Be cautious if an assistant promises more than they can realistically deliver. Overpromising often leads to disappointment, missed deadlines, and lower-quality work. Ensure to look for someone who sets realistic expectations and can back them up with proven skills.

Start With the Right Match at My Family Lounge

At My Family Lounge, we specialize in matching you with a virtual personal assistant who fits your unique work style, schedule, and long-term goals. Whether you need help managing daily tasks, scheduling, or staying organized, we ensure every assistant is carefully vetted, highly experienced, and trained to deliver reliable, professional support. 

Our personalized approach means you’re not just hiring help—you’re gaining a trusted partner who understands your priorities. Need help getting started? Let’s take the guesswork out of hiring and connect you with a virtual assistant who truly fits your life. Schedule your consultation today!